Many of you don’t know that, but there are 2 different forms of birth certificate: short-form and long-form.
Essentially, both forms attest to an individual’s birth and present details such as place, time, and parents. Both short and long-form birth certificates serve the same purpose: establish legal proof of birth in the U.S.
Obtaining a copy of a long-form certificate- may take longer than requesting its short-form counterpart.
A long-form birth certificate (sometimes referred to in New York City as a “Vault copy”) has all of the information you would expect to see on a birth certificate:
Date and time of birth;
The precise place of birth; (such as the hospital address);
The name of the doctor or midwife who attended your birth;
Parents’ full names, including mother’s maiden name;
Parents’ dates and places of birth;
Long-form is a digital image of the original paper document that carries signatures of those present at birth. It is 8.5′ x 11′ long and very often is accompanied by a Letter of Exemplification.
You will need a long-form birth certificate if you are trying to get a new passport, applying for dual citizenship, etc.
Short Form NYC Birth Certificate
A short-form birth certificate (called Certification of Birth) contains all of the most important information, except it does not have signatures or detailed parents’ information on it.
A short-form birth certificate can be used for proving citizenship and as proof of identity, but it may not always be accepted for all applications.
Short form birth certificates are also often called “abstracts” because they only provide a portion of the long-form information. In essence, the short form serves as proof that a full birth certificate has been filed for you.
NYC Birth Certificate Apostille Procedure
Step One: Obtaining the Record
If a person requires official proof of his/her birth in New York City with an apostille or certificate of authentication, the applicant must first obtain a copy of the birth certificate with a letter of exemplification from the New York City Department of Health and Mental Hygiene, Vital Records Division. They will issue the letter of exemplification only upon request. Applications may be made in person at the Department’s Office, by mail, or online.
There are restrictions on who may submit the applications (the person named in the certificate or parents). Proof of identity is required.
The County Clerk must authenticate new York City issued Birth Certificate to be submitted for apostille or certificate of authentication. A birth certificate must bear a letter of exemplification (more about the letter of exemplification here).
Due to the volume of matters received, the County Clerk of New York County generally requires three to four weeks to process applications for authentication submitted by mail. Documents presented in proper form in person are processed immediately.
Step Three: Birth Certificate Apostille or Certificate of Authentication
The third step in the process is the issuance of the birth certificate apostille or certificate of authentication by the New York State Department of State. An application form must be completed. The documents in question, properly authenticated, must be attached and a fee paid.
Notary911 is a mobile notary public service that provides birth certificate apostille services in New York with a fast turnaround. Get your birth certificate apostille from Notary911. Get in touch with us today!
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Notary911 LLC is not a law office – we don’t practice law, draft legal documents, and do not give legal advice. If legal advice or other expert assistance is required, please consult with an attorney.