Can You Apostille NYC Short Form Birth Certificate?

Yes you can do that. Should you do it? Well, it depends…

Standard apostille procedure for NYC birth certificates requires that long form birth certificate must be accompanied by the letter of exemplification in order to be authenticated by the County Clerk and later apostilled by the Department of State.

It doesn’t mean that you can’t apostille a short form NYC birth certificate.

If you were born in Manhattan, Brooklyn, Bronx, Queens or Staten Island and your birth certificate is signed by one of the following City Registrars, STEVEN P. SCHWARTZ or IRENE A. SCANLON or EARLENE PRICE your birth certificate can be apostilled without a letter of exemplification. These signatures can be authenticated directly by one of the NYC courts, then the document is taken to the Office of the Secretary of State for an apostille.

Who Issues New York City Birth Certificates?

In the case of New York City births, if the birth occurred after 1909 (which yours almost certainly did), and occurred within the five boroughs, you can obtain the certificate from the New York City Department Of Health and Hygiene’s Office of Vital Records.

How to Order a Copy of Your Birth Certificate

The most advised way to get a copy is to apply online via VitalCheck website (VitalChek is affiliated with state government). You will pay a small fee for the copy of your birth certificate with a processing fee. Additional fees may apply for if you need a copy rushed to you or if you want multiple copies. In some cases, you may need to submit supporting documents to obtain your certificate, or you might otherwise wish to apply by mail. These cases might include lost or stolen documents or correcting a mistake on a birth certificate. Keep in mind, applications submitted by mail will require at least 30 days to process.

Rush Service

If that is the case, you may need to go to the New York City Office of Vital Records (125 Worth Street, CN4, Rm 133 New York, NY 10013 Phone: (212) 788-4520) to obtain the certificate in-person. This option may take several hours to complete, so plan your day accordingly. No cash is accepted. Be prepared to pay by credit card, debit card, personal check, money order, or electronic fund transfer.


Sometimes exemplification of birth certificate is required by the foreign institution or country. You need to always check the requirements of the receiving institution!

However if exemplification is not required there is a way to apostille birth certificate (even short form) without it. Your document will be authenticated by the County Clerk and apostilled by the Department of State according to the standard procedure. Please contact us for details.

Published On: September 2nd, 2018 / Categories: Apostille, Notary /

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