Apostille Service

Apostilles are used whenever public documents need to be produced abroad. If you have been told that you need an apostille, your documents need this type of verification to be valid for use in another country.
An Apostille only authenticates the origin of the underlying public document.

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What’s An Apostille?

The word “Apostille” (pronounced a-pos-TEE, not a-pos-TEAL or a-pos-TILL-ee) is of French origin. It comes from the French verb “apostiller,” which derives from the old French word postille meaning “annotation,” and before it, the Latin word postilla, a variation of the word postea, which means “thereafter, afterward, next.”

This testifies that the notary’s authority was valid at the time the notarial act occurred. This process is called authentication, or legalization, of the document. These documents may include court documents, civil records, other documents issued by an administrative authority, and notarized documents.

This used to be quite a complicated collection of forms that were required to accompany the notarized document. However, since October 15, 1981, the United States has been part of the 1961 Hague Convention abolishing the Requirement of Legalization for Foreign Public Documents in an attempt to streamline the process.

The Convention provides for the much-simplified certification of public (including notarized) documents to be used in countries that have joined the convention. Documents destined for use in participating countries and their territories should be certified by one of the officials in the jurisdiction in which the document has been executed. The official must have been designated as competent to issue certifications by ‘Apostille’ (usually in the State Secretary of State or state notary administrator) provided by the 1961 Hague Convention.

NY State Apostille

NY State Apostille

Please remember: Most countries will not accept notarized copies of birth, death, marriage, and divorce records.

Apostille Service – Why Do You Need It?

Apostilles are used whenever public documents need to be produced abroad.

If you have been told that you need one, your documents need this type of verification to be valid for another country.

An Apostille only authenticates the origin of the underlying public document. Apostilles authenticate officials’ seals and signatures on public documents such as birth certificates, notarial certificates, court orders, or any other document issued by a public authority to be recognized in foreign countries that are parties to the Convention.

The Apostille itself is a full-page certificate. It is permanently attached to a notarized/certified document (removing the staples/clasp is forbidden).

The situations where an Apostille is needed are countless. This may occur in many cross-border situations: international marriages, international relocations, applications for studies, residency or citizenship in a foreign State, intercountry adoption procedures, international business transactions and foreign investment procedures, enforcement of intellectual property rights abroad, foreign legal proceedings, etc. As a result, several million Apostilles are issued worldwide every year, making the Apostille Convention the most widely applied of all the Hague Conventions. With the rise in cross-border movements and activities resulting from globalization, the Apostille Convention is expected to continue to grow. The electronic Apostille Program (e-APP) is designed to ensure the continuing operation of the Convention in changing circumstances, particularly by improving and enhancing its effective and secure operation in an electronic environment through the issuance of e-Apostilles and the operation of e-Registers.

Notary911 provides apostille service for:

We provide fast New York State apostille service for the New York City Department of Health’s birth certificates. We will apostille short and long birth certificate forms from any of the 5 NYC boroughs (New York, Brooklyn, Queens, Staten Island, and the Bronx).

We offer apostille service for birth certificates issued outside the five boroughs on New York City. Those birth certificates can come form the Vital Records Bureau of the New York State Department in Albany or from local county registrar.

We can provide you with an apostille for Certificates of Marriage Registrations issued by the New York City Marriage Bureau and New York State Health Department in Albany.

We can provide you with an apostille for your high school / college / university diploma, a transcript or a verification letter for foreign use. Click below to learn more about special procedure for those type of documents.

We will provide you with an apostille for a notarized copy of any document – please remember that in New York State notary can not make certified copies.

New York Apostille – 3 steps

Notarization is the official fraud-deterrent process that assures the parties of a transaction that a document is authentic, and can be trusted.

The central value of notarization lies in the Notary’s impartial screening of a signer for identity, willingness and awareness. This screening detects and deters document fraud, and helps protect the personal rights and property of private citizens from forgers, identity thieves and exploiters of the vulnerable.

Documents prior submitting for apostille or certificate of authentication to the Department of State must be authenticated by the County Clerk or a state official.

If document was notarized by the Notary Public it needs to be submitted to the clerk in County where Notary is qualified in. If birth or death certificate that was issued in any of the 5 boroughs of New York City needs to be apostilled – it must bear a letter of exemplification.

The third step in the process is the issuance of the apostille or certificate of authentication by the New York State Department of State. An application form must be completed. The documents in question, properly authenticated, must be attached and a fee paid.

Please Feel Free to Contact Us

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Ronell is incredibly professional, reliable, easy to deal with.

My mother needed a form notarized on a Sunday and she is in NJ for the weekend- I emailed Ronell after finding his Yelp page and within minutes, I had a reply from him on the next steps to take. He offered to drive to NJ and and notarize her forms within hours of my first email.

He charges a very fair price and gets the job done. I will definitely use his services again next time I need a form notarized.

Cheers!

Tom

Brooklyn, NY