Apostille Service

Our Fees

We provide a fast (1 business day) apostille service

$310.50

for the first apostille and

$103.50

for each additional apostille in the same order.

Turnaround for New York State Apostille is

1 business day.

There is an additional charge of $98 for personal pick-up and $98 for delivery (in Manhattan or Brooklyn).

If you would like a same day service, please get in touch with us.

What is an Apostille?

An apostille is a special certificate attached to a public document that verifies the authenticity of the issuing official's signature and seal.

It says to other countries, "This document is legit; trust this signature and seal." This allows the document to be used effectively in foreign countries that are part of the Hague Apostille Convention (1961).

Think of it this way: If you have a birth certificate issued in the US and need to use it in France, French authorities might only recognize It if it's an American document. An apostille acts as a bridge, assuring them that the document is genuine and issued by a certified official.

Why may you need an Apostille?

The word "apostille" (pronounced a-pos-TAY, not a-pos-TILL or a-pos-TEEL) might sound exotic, but its meaning is reasonably practical. It stems from a French verb meaning "to annotate," signifying its role in verifying a document's authenticity for international use. You can find more information about apostille in this article on our blog.

Think of an apostille as a legal passport for your documents. It assures foreign authorities that the issuing official, like a notary, was authorized when the document was signed. This process, called authentication or legalization, makes documents like court papers, vital records, and notarized certificates admissible in other countries.

Before 1981, this authentication process was a tangled web of forms. But thanks to the Hague Convention, the US jumped aboard in streamlining things. For countries within the Convention, getting an apostille is much simpler.

Here's the gist:

  • One designated official in your state (often the Secretary of State) issues the apostille.

  • This apostille verifies the document's origin and ensures its acceptance in participating countries.

To remind you, this simplified process only applies to countries within the Hague Convention.

So, if you need your documents to roam the world, check if the destination is a Convention member. If so, breathe easy – an apostille will be your gateway to smooth international document navigation.

Apostille

We provide apostilles for:

Example of New Jersey apostille

  • We provide fast New York State apostille service for the New York City Department of Health’s birth certificates. We will apostille short and long birth certificate forms from any of the 5 NYC boroughs (New York, Brooklyn, Queens, Staten Island, and the Bronx).

  • We offer apostille service for birth certificates issued outside the five boroughs of New York City. Those birth certificates can come from the Vital Records Bureau of the New York State Department in Albany or the local county registrar.

  • We can provide you with an apostille for New Jersey, Connecticut, Pennsylvania, Kentucky, and Indiana birth certificates.

  • We can provide you with an apostille for Certificates of Marriage Registrations issued by the New York City Marriage Bureau and the New York State Health Department in Albany. We can also apostille marriage certificates from other states. Please get in touch with us with any questions.

  • We can provide you with an apostille for your high school/college/university diploma, a transcript, or a verification letter for foreign use. You can check our website to learn more about the special procedures for those documents.

  • We will provide you with an apostille for any legal document (Power of Attorney, contract, divorce, etc)

  • We will provide you with an apostille for a notarized copy of any document – please remember that in New York State, notaries can not make certified copies.

  • We can provide apostilles for recordable documents - documents officially filed with a government agency, usually a local recorder's office, to become part of the public record (birth certificates, death certificates, criminal record checks, divorce decrees, driving records, etc)

  • We can help you obtain an apostille for non-recordable documents that cannot be filed with the county clerk's office to become part of the public record. This means the state does not officially recognize them and cannot be used as evidence of ownership, rights, or claims (personal letters, contracts, agreements, receipts and invoices, school transcripts and diplomas, medical records, passports, etc.)

NOTARY911 provides apostille service for:

  • Marriage certificates from other states

  • School transcripts, and diplomas

  • Notarized copies of documents

  • Recordable documents

  • Non-recordable documents

Get A Quote

Steps For New York Apostille

  1. Notarization

    Notarization is the official fraud-deterrent process that assures the parties of a transaction that a document is authentic and can be trusted. The central value of notarization lies in the Notary's impartial screening of a signer for identity, willingness, and awareness. This screening detects and deters document fraud and helps protect private citizens' rights and property from forgers, identity thieves, and exploiters of the vulnerable.

  2. County Clerk authentication

    Before submitting for apostille or certificate of authentication to the Department of State, documents must be authenticated by the County Clerk or a state official. If the Notary Public notarized the record, it must be submitted to the clerk in the County where the Notary is qualified. If a birth or death certificate issued in any of the five boroughs of New York City needs to be apostilled – it must bear a letter of exemplification.

  3. Department of State Apostille 

    The third step in the process is the issuance of the apostille or certificate of authentication by the New York State Department of State. An application form must be completed. The documents in question, properly authenticated, must be attached, and a fee must be paid.

    Notary911 provides two business days apostille for New York State-issued documents.